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What Are Payment Terms? What Terms Should You Use?

If you've ever bought anything, you've probably come across payment terms, which we'll discuss all business.


Payment terms describe three specific things: when you need to pay for something, the conditions of that payment, and if there are any benefits, discounts, additional fees, or penalties associated with that payment. Payment terms are used daily, even when making a simple payment at a store.

So, anytime you buy something from a supplier or a service provider, you receive a receipt that tells you how much you owe and when you owe it, and today we're going to go over some of the most common types of terms you'll see.

Payment terms are extremely important from both the supply and customer perspectives and seriously impact your cash flow.

But before we talk about that, let's talk about invoices.

After you've delivered your goods, you'll send a client an invoice before you've been paid. The invoice informs your client of the amount due and the payment terms that must be followed. It's also known as a "sales invoice" by some sellers.


Including the appropriate payment terms on an invoice is an important part of creating an invoice. Payment terms define the sales agreement's explicit terms and circumstances, including when the customer must pay.


What are the payment terms for invoices?

Payment conditions specify when and how your customers or clients make payments to your company.


Invoice payments are frequently related to payment periods. They're contracts that spell out your payment expectations, such as when the client must pay you and the consequences of missing a payment. Transparent payment conditions can help you get paid and make your customers' billing process easier to understand.


Payment conditions for invoices often include the following:

  • The invoice number

  • The date

  • Contact information for the business being billed

  • A description of the goods or services

  • Payment terms

You'll also want to include a few more details on your invoice. You and the customer can trace invoices chronologically if you include an invoice number. You should also include your contact information. If a dispute arises, the customer knows who to contact, and you can immediately address the issue. You can also specify where the customer should send the payment.


Payment terms on invoices specify when your company will be paid. Your invoicing system should be strategically beneficial to your business.


Standard payment terms


There are the most common payment terms that are used in businesses:




How to use payment terms


When drafting a contract, payment conditions are crucial. Payment terms should enhance your client's ability to pay you fast while minimizing their annoyance. Both parties should profit from a solid payment schedule.


Remember to align your payment terms to your business goals as you start invoicing customers. Choosing the right payment terms is crucial to starting and running a successful business. Always include payment terms on your invoices, but talk to your clients about them first.

How do you manage payment methods and terms?


You have discretion over how clients pay you and the timing of your payments. Include your payment alternatives in the conditions of your invoice. Setting expectations for your chosen payment options can help you get paid and avoid any later uncertainty.


Making the payment process as easy as possible for the consumer is the simplest method to outline your payment policy. You may be used to getting paper checks or cash, for example. Increasing the number of approved payment methods, on the other hand, will raise the likelihood of on-time payments. Smart invoicing and credit card payments are two of the more current payment methods to consider.


What Are the Best Business Invoice Payment Terms?


The best invoice payment terms for your business are the ones that get you paid fastest.

Payment terms go a long way toward formalizing your payment and credit conditions for paying customers, but they can't fix your payment statistics or old debt on their own. The following are some best practices regarding invoice payment terms:


To speed up payment, use online invoicing.

Most current cloud accounting platforms support online invoicing, which allows you to swiftly email invoices straight to your customer's finance team, reducing payment time.


Make it simple for your consumers to pay you.

Using the most up-to-date payment gateways and payment technology, you can give your customers more options for paying their bills. Your consumers won't have to lift a finger because a system like GoCardless will automatically collect payment via Direct Debit.

Use technology to forecast payment times.

Cloud forecasting tools like Intuendi or Capsule can predict when customers are likely to pay, allowing your finance team to focus on the right customers and debts during credit control conversations.

Early payment reward.

Offering your customers a discount for early paying their invoices encourages them to pay you sooner by rewarding them for their fast payment. For example, a frequent incentive is to give a 2% reduction off the total invoice if paid within 10 days, even if the invoice is due 30 days after it's issued. 2/10 Net 30 is a common abbreviation.


Review your customer base and sack the late payers.

It may sound harsh, but a customer who frequently pays you late could be a liability rather than an advantage. Offboarding late-paying customers regularly allow you to devote more time to your most valuable customers, which will help your organization in the long run.

What Kinds of Payments Should I Accept?


Small businesses should provide their customers with as many payment options as possible to accommodate them and help them get paid faster. If you include a variety of payment options on your invoice, clients can select the way that is most convenient for them, increasing the chances that they will pay sooner. Here are some common payment methods that your company could accept:

  1. Cash

  2. Check

  3. Credit or debit cards such as Visa, Mastercard, and American Express

  4. Online transactions

  5. Payments via mobile

Setting up an invoicing procedure with specific payment periods is critical for business accounting. Payment terms prioritize your payments and establish expectations for your consumers, resulting in more professional and productive client relationships.


You can quickly connect with clients, set up payment conditions, and recover accounts receivable with PROFIT Bank.

PROFIT Bank's experienced professionals can assist you in developing an effective and efficient internal control framework for your business. We provide a broad range of assurance services and are here to make the process easier for you and your company.


PROFIT Bank will provide free bookkeeping & auto-reconciliation. Focus on growing your business while we categorize and reconcile your transactions.

We provide free financial statements. We auto-generate your P&L, balance sheet, and cash flow statements to help you track profitability.